Definition of Committees and Task Forces

Standing Committees

Standing Committees are appointed to serve as long-standing, decision-making entities with responsibility for ongoing ATA activities. Standing Committees have the authority to determine ATA policy and implement decisions within their specific mission, subject to ratification by the ATA Board of Directors.

Standing Committees shall consist of a chair and committee members. The chair and committee members shall be appointed by the President of the ATA Board of Directors. The ATA Board of Directors may, at its discretion, develop guidelines for committees. Standing Committee members will be appointed for terms as defined in the ATA Policies and Procedures.

Standing committees, ad hoc committees and task forces are directly responsible to the ATA Board of Directors through the office of the ATA staff or Board of Directors liaison. Standing committees, ad hoc committees and task forces may not obligate the Association either financially or contractually or express opinions or represent positions in the name of the Association, unless specifically authorized by the ATA Board of Directors.

Committee chairs will advise the Board of Directors on Committee member composition and diversity of specialty; as well as, on the number of members.  The committee quorum will be 50% of members on the roster.  Voting may take place electronically by email or through the project management system or via SurveyMonkey or other tabulating software.

Scope of Committees and Task Forces

Standing Committees

Awards Committee

  • Sidney H. Ingbar Lectureship Award
  • Paul Starr Lectureship Award
  • Van Meter Lectureship Award
  • Distinguished Service Award
  • John B. Stanbury Thyroid Pathophysiology Medal Award
  • Lewis Braverman Distinguished Lectureship Award

Bylaws Committee

  • Bylaws review
  • Bylaws revision oversight

Clinical Affairs Committee

  • Clinician public affairs
  • Website presence for clinical information

Development Committee

  • Establishes Corporate Advisory Council and Philanthropic Advisory Council

Ethics Advisory Committee

Advises the ATA Board in three main areas:

  • Professional ethics issues
  • Research ethics issues
  • Clinical ethics issues

Finance and Audit Committee

  • Financial and Investment oversight
  • Endowment
  • Annual Fund
  • Named funds

Guidelines and Statements Committee

History and Archives Committee

  • Archives of the ATA
  • History of Thyroidology and related science
  • Website development and oversight of “The Clark T. Sawin History Resource Center”

International Coordinating Committee

  • Sister society presidents and secretaries who meet annually to discuss international thyroid issues
  • Select Program Organizing Committee Representatives to the International Thyroid Congress

Internet Communications Committee

  • Serves as the editorial board for the website www.thyroid.org
  • Review website for appropriate content
  • Evaluates requests for web postings
  • Reviews website fundraising programs
  • Evaluates web-based initiatives

Laboratory Services Committee

  • To serve as a resource on all aspects of clinical laboratory testing relevant to thyroid health and disease.

Membership ‘Panel’

  • Membership promotion, domestic and international
  • Membership recruiting and retention
  • Membership needs, programs and services

Nominating Committee

  • Call for Nominations
  • Evaluate and propose candidates for office

Patient affairs and Education

  • Public forums and Alliance for Thyroid Patient Education
  • Website resources for patients
  • Friends of the ATA members and e-news
  • Clinical Thyroidology for Patients

Program Committees

  • Program for Annual Meeting
  • CME Symposia
  • Sawin Historical Vignette
  • Bauman Clinical Symposium
  • Programs for Spring Meetings and Symposia

Publications Committee

  • ATA publications policy
  • Editors of THYROID, Clinical Thyroidology, VideoEndocrinology, Clinical Thyroidology for the Public
  • SIGNAL

Public Health Committee

  • Public Health advocacy, initiatives and education

Public Relations Committee

  • Media Policy
  • Program Press Relations

Research Committee

  • Grant review for funding of thyroid research
  • Promotion of thyroid research awareness and funding by outside organizations

Surgical Affairs Committee

  • Fosters multidisciplinary, collaborative interactions
  • Plans educational activities
  • Identifies research efforts
  • Develops statements and guidelines

Trainees and Career Advancement Committee

  • Primary responsibility for Fellows’ Programs and Initiatives
  • Promotes visibility of benefits of ATA to Fellows

Awards Committee

The Awards Committee shall select the recipients of the Van Meter Award, the Sidney H. Ingbar Distinguished Lectureship, the Paul Starr Award, the Lewis Braverman Distinguished Lectureship, the Distinguished Service Award and the John B. Stanbury Thyroid Pathophysiology Medal.  Nominations forms are found on the ATA website www.thyroid.org, in the Annual Meeting Program book, and from the ATA office upon request.

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Bylaws Committee

The Bylaws Committee will consist of up to four members.

The Bylaws Committee shall examine the Bylaws and Recommend appropriate changes to the Board and membership. The Bylaws committee shall keep a record of all bylaws changes recommended by the membership at annual meeting in order to incorporate them into written proposed amendments. The proposed amendments must be presented in writing to the membership 60 days before the annual business meeting. A two-thirds vote or more of members’ present will be required for passage.

CLINICAL AFFAIRS COMMITTEE

The Clinical Affairs Committee shall review issues relevant to standards of practice in thyroid disease and update publications and other recommendations relating to practice guideline, which have been published on behalf of the Association regarding practice guidelines. The Committee shall also receive, review, and prepare responses to matters affecting the practice of clinical thyroidology, in coordination with the Public Health Committee. Clinical Affairs Committee members may be asked to represent the Association on practice, regulatory, and reimbursement issues.

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ETHICS ADVISORY COMMITTEE

The ATA Ethics Advisory Committee (EAC) advises the ATA Board in three main areas:

  • Professional ethics issues
  • Research ethics issues
  • Clinical ethics issues.

The EAC fulfills the above through four main activities:

  • Consultation. A request for an ethics opinion may come to the EAC through ATA members or the Board of Directors (BOD).
  • Advisory communications. The EAC shall bring urgent and non-urgent agenda items to the ATA President or Secretary/COO or Executive Director’s attention (via phone call) before action is taken.
  • Education. The EAC may suggest topics of educational interest for presentation at the annual meeting, as requested by the Program Committee.
  • Publications. The EAC shall periodically write articles and statements to be submitted for publication; after review and approval by the ATA Board of Directors.

The ATA Ethics Advisory Committee shall consist of 7-9 members, including the chair. All members shall have a strong knowledge base or interest in bioethics.

FINANCE AND AUDIT COMMITTEE

The Finance and Audit Committee is responsible for guidance and communication to the ATA Board of Directors relating to the finances of the ATA. The Finance and Audit Committee is comprised of the Chair, the Treasurer, the Treasurer-Elect and 7 active members. The Finance and Audit Committee reports to the ATA Board of Directors.

  1. The Finance and Audit Committee shall consist of up to ten members, including the ATA Treasurer. Six members shall constitute a quorum.
  2. The Finance and Audit Committee shall review internal financial reports of the ATA on a quarterly basis. Recommendations from the Committee related to the reporting and or fiscal policies of the ATA shall be made to the ATA Board of Directors.
  3. The Finance and Audit Committee shall maintain a continuing overview of the financial affairs of the Association and shall make recommendations concerning the fiscal management of the Association to the Board of Directors. Such overview shall include the annual budget proposed by the Executive Director, annual selection of the outside independent audit firm as proposed by the Executive Director, the final audit report and Form 990.
  4. The Investment Policy Committee of the ATA Board of Directors will inform the Finance and Audit Committee on the spending policy in the Investment Policy Statement for the ATA Endowment Funds, as well as report on the Investment activities and performance on an annual basis.
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GUIDELINES AND STATEMENTS COMMITTEE

The broad aims of our committee include improving and sustaining the quality of ATA Clinical Practice Guidelines (CPGs) and Statements, as well as promoting the dissemination of ATA documents and implementation of ATA CPGs. The GSC promotes diversity among authors of ATA documents as well as patient stakeholder representation.

The GSC will maintain an active list of ATA official documents and evaluate proposals for new ATA guidelines and statements. Furthermore, the GSC will track the yearly progress of ATA official, in-progress documents, and will assist in evaluation of initial drafts of the final documents, prior to review by the Board of Directors. The competing interests of authors of ATA documents under development will be reviewed at inception of a new task force and then monitored, in conjunction with the CPG or Statement Chairs, the Ethics Committee, and the BOD. Any unmanageable conflicts will be communicated to CPG chairs as well and referred to the Ethics Committee and BOD, for resolution.

The GSC will also provide recommendations and guidance about standardization of the methods for the development of ATA CPGs and other documents to the chairs of CPGs, particularly at the proposal and initial manuscript draft submission stage.

The GSC, in collaboration with the Executive Committee, and other committee chairs, will regularly review and will provide input to the Board of Directors on when an update or revision of a guideline or statement, or a new ATA work product, is needed. The GSC will also promote dissemination of ATA documents and implementation of ATA CPGs, working in collaboration with guideline chairs and the Board of Directors.

HISTORY AND ARCHIVES COMMITTEE

The History and Archives Committee shall obtain, collate, file, and record relevant information pertaining to past, present, or future events of the Association. Photographs, audiovisual materials, and copies, or original data, of programs, abstracts, distinguished lectures, or the like, should be maintained at the Association’s Headquarters’ office.

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INTERNATIONAL COORDINATING COMMITTEE

The International Coordinating Committee shall consist of the current President, the Secretary/COO and the Executive Director. The International Coordinating Committee will work closely with each of the other Thyroid Associations to help propose meeting sites and times and to help coordinate all relevant scientific, economic, and geographical considerations relevant to International Meetings.

INTERNET COMMUNICATIONS COMMITTEE

The Internet Communications Committee shall include members serving on other committees. The committee serves as the editorial board of the ATA website.

  • Review website for appropriate content
  • Evaluates requests for web postings
  • Reviews website fundraising programs
  • Evaluates web-based initiatives
  • Coordinates responsibilities with Clinical Affairs, Patient Education and other ATA committees
  • Reports on web analytics and usage
  • Recommends updates and changes to staff and to the Board of Directors
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LABORATORY SERVICES COMMITTEE

  • The role of the Laboratory Services Committee is to serve as a resource to the ATA and its membership on all aspects of clinical laboratory testing relevant to thyroid health and disease.
  • All members shall have a strong knowledge base and interest in clinical laboratory testing. Their combined knowledge base should cover most aspects of clinical laboratory practice relevant to clinical thyroidology.
  • At least 3 member(s) shall be laboratory professionals or individuals primarily involved in clinical laboratory testing.
  • At least 3 member(s) shall be (near) full time clinicians
  • At least 3 member(s) shall be basic or translational scientists or individuals primarily involved in such activities.

MEMBERSHIP ‘PANEL’

  1. The Membership Panel shall consist of up to four members.
  2. It is the duty of the Membership Panel to receive and review all applications for membership in the Association. The major criterion for membership shall be evidence of scholarly interest in the thyroid gland.
  3. The names of those applicants whose credentials fulfill the requirements for membership and are approved for membership shall be referred to the Board of Directors.
  4. The Membership Panel through the Secretary shall inform in writing those applicants who have been rejected or held over of the action of the panel and the reason for that decision.

NOMINATING COMMITTEE

  1. After ascertaining willingness to serve on the part of the potential nominees, the Nominating Committee shall nominate at least two members for the offices of President and Directors. The nominating committee shall notify the Secretary of those members nominated at least 75 days prior to each annual meeting. The Secretary shall then notify the membership of the proposed candidates for elective office. Within the next thirty days, nominations by petition for elective office may be submitted. Such petitions require the signatures of at least 5% of the active members. Ballots are to be sent to the membership thirty days in advance of the annual meeting.
  2. If nominated, the Nominating Committee chairperson and members may not stand as a candidate for any office during his or her tenure on the Committee. It is important that they be informed of this restriction at the time they are offered the opportunity to join the committee.
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PATIENT AFFAIRS AND EDUCATION COMMITTEE

The Chair will be an ATA member with preference for that individual being a practicing clinician. The committee should have one or more patient representatives, either from one of ATA’s patient alliance groups or from the community.

Five members shall constitute a quorum. Clinicians and clinical researchers with an interest in patient education should comprise the majority of the committee members.

The overarching goal for the Patient Affairs and Education Committee, as defined by ATA’s Strategic Plan, is to continually identify and pursue opportunities in support of the ATA goal of being the patient-preferred resource for education and information pertaining to thyroid disease.

These efforts will include but not be limited to:

  1. Compose, edit and update the patient education brochures on the ATA website, with input from other committees and subject to Board approval.
  2. Review and recommend updates to all content on the patient education site on the ATA website.
  3. Active outreach and collaboration with other ATA committees and lay based patient education groups.
  4. Collaboration with sister professional societies with regard to thyroid patient education.
  5. Participate in the organization, development and presentation of education programs targeted to thyroid patients and the public
  6. Plan and coordinate the Patient Forum held at the Annual ATA Meeting, as well as other community impact events throughout the year. Maintain adequate ATA member representation at patient affairs events.
  7. Explore opportunities for fundraising to support patient education and thyroid research, in coordination with Development Committee.

PROGRAM COMMITTEES

  1. The Annual Program Committee shall consist of a balance of specialty areas with members serving staggered three-year terms. In general, the Co-chairs, will represent clinical and basic science and shall have been committee members for two years. The Program Committee shall select from abstracts submitted to it those topics, subjects, or papers that are to be presented at the scientific meetings of the Association and to arrange their order of presentation.
  2. No abstract, a major portion of which has been published or read before any other national or international meeting in North America shall be considered for presentation on the scientific program of the Association unless by special permission of the Program Committee.
  3. The committee may with the consent of the Board of Directors arrange for invited lectures or symposia as part of the scientific program.
  4. The Program committee shall follow the organizational timeline in order that faculty are invited, the program developed, and arrangements made by the headquarters’ staff to distribute the program. All accepted abstracts will be published unless withdrawn by the author.
  5. Those who have submitted abstracts and titles for the program will be informed as quickly as possible of the action of the committee after its deliberations.
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PUBLICATIONS COMMITTEE

The Editors-in Chief shall be ex officio members without vote of this committee. The Publications Committee will work closely with Board to coordinate the relationship between the Association, the Editors-in-Chief and the publishers of Association publications not owned by the Association. The Committee will have oversight over all the ATA publications, print and electronic, distributed beyond the membership. The Committee will:

  1. Determine the overall content of the publications and the policies governing publication, and provide guidance and advice to the Editors.
  2. Establish policies and procedures for selection of the Editors-in-Chief, determine their terms of service and negotiate their contracts. Nominees for Editors-in-chief are to be approved by Board.
  3. Respect the editorial independence of the editors.
  4. Review and approve the budget and financial records of the editorial offices
  5. Serve as an interface between the Association and its Editors-in-Chief and the publishers.

PUBLIC HEALTH COMMITTEE

It is the duty of the Public Health committee to receive, review, and prepare responses to information relevant to public health issues and the thyroid. Committee members may be asked to represent the Association at public forums.

PUBLIC RELATIONS COMMITTEE

The Public Relations Committee shall consist of the Past President, the President-elect and the Executive Director. It is the duty of this committee to review and disburse press inquiries for appropriate referral.

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RESEARCH COMMITTEE

The Research Committee shall be concerned with the following areas:

  1. Develop Research Grant Announcements for posting in the Journal, newsletter and on the website
  2. Develop deadlines, guidelines, and timelines for proposal submission
  3. Rank proposals according to their scientific merit and relevance to their designated area of research
  4. Review proposals for grant applications.
  5. Invite authors of selected proposals to submit complete grant applications using the NIH format.
  6. Review submitted grant applications and determines which grants will be funded.
  7. Propose grantees to present at the annual meeting.
  8. Update publication citations from the research grants given by the ATA.

SURGICAL AFFAIRS COMMITTEE

The Surgical Affairs Committee seeks to improve patient care by fostering multidisciplinary, collaborative interactions through actively participating in the development of clinical practice guidelines, the planning and implementation of educational activities, the identification and encouragement of joint research efforts, and working to increase surgical membership within the ATA.

  1. Co-chaired by a General Surgeon and an Otolaryngologist – Head and Neck Surgeon, each serving two years in a staggered rotation as appointed by the ATA President.
  2. Each chair serving as past-chair for one year.
  3. The committee will be balanced equally between head and neck surgeons and endocrine surgeons. Endocrinologists will also be invited to serve.

TRAINEES & CAREER ADVANCEMENT

The Trainees and Career Advancement Committee shall promote professional development and career advancement opportunities for trainees and early career professionals who are interested in advancing their knowledge of thyroid physiology, disease, and treatment.

  1. Plans educational opportunities and initiatives for trainees and early career members
  2. Encourages and supports trainee research and participation in the ATA’s scientific programs
  3. Fosters collegial relationships and interactions with thyroid experts and legacy members
  4. Promotes visibility of benefits of ATA membership to trainees
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