2025 American Thyroid Association Annual Meeting

Poster Presentation Instructions

Congratulations on your poster acceptance! We look forward to your participation during the Annual Meeting.

In-Person Poster Presentation

All poster presenters are required to create, print and bring a physical poster for in-person presentation using the guidelines below. Please refer to this page for presentation instructions and Frequently Asked Questions.

New for ATA 2025 – Poster Printing Service

Have your poster printed and waiting for you at the meeting!  ATA is partnering with Genigraphics to provide this convenient service.  No more worries about traveling with your poster, it will be printed and waiting for you to pick up at the conference.  Go to genigraphics.com/ATA to download free PowerPoint poster templates and to place your order.  Please have your poster number available to order.

Plan Ahead order deadline is 1:00 PM CT on Friday, August 29, 2025

RUSH order deadline is 1:00 PM CT on Wednesday, September 3, 2025

A Rush Fee of $30 will apply to orders received after 1:00 PM CT on Friday, August 29th.

If you have any questions regarding this poster printing service, please email info@genigraphics.com or call +(1) 913-441-1410.

Late Breaking Poster Pre-meeting Action Items

We ask that the poster presenter please complete the following steps:

  1. Accept or Withdraw — Please ask the abstract submitter to return to the late breaking submission site by August 6 and confirm presentation of the abstract or withdraw the abstract.
  2. Confirm Presenter – Review your author list and confirm that the correct individual is checked off as the sole presenter. Only one presenter is allowed per abstract. (Note: this is only accessible to the abstract submitter, please contact abstracts@thyroid.org if the submitter needs to be changed)
  3. Edit Your Abstract  – Edits to the abstract body will be accepted through August 6 via the regular call abstract submission dashboard.  Abstracts cannot be edited after July 10.
  4. Register for the Meeting – The late breaking abstract presenter is required to register for the meeting by August 10(late breaking abstract) to participate. Abstracts with presenters not registered will not be published and will be withdrawn from presentation. Registration and housing for the annual meeting are open.
  5. Join the ATA – If you are not an ATA member, we invite you to join the ATA today or renew your lapsed membership to take advantage of meeting discounts and apply by August 10.
  6. Review Poster Presentation Instructions – Review the poster presentation instructions below and prepare for your in person presentation.
  7. Poster Printing – Have your poster printed and waiting for you at the meeting! Visit genigraphics.com/ATA for more information.
  8. Presentation Promotion – Visit our social media toolkit page 

Regular Call Pre-meeting Action Items

We ask that the poster presenter please complete the following steps:

  1. Accept or Withdraw — Please complete this form by to accept the presentation or withdraw your abstract.
  2. Edit Your Abstract  – Edits to the abstract body will be accepted through July 10 via the regular call abstract submission dashboard.  Abstracts cannot be edited after July 10.
  3. Register for the Meeting – The abstract presenter is required to register for the meeting by July 15 or August 1 (late breaking abstract) to participate. Abstracts with presenters not registered will not be published and will be withdrawn from presentation. Registration and housing for the annual meeting are open. The discount deadline is July 30.
  4. Join the ATA – If you are not an ATA member, we invite you to join the ATA today or renew your lapsed membership to take advantage of meeting discounts and apply by July 10. Note it takes 2-3 weeks to process membership applications.
  5. Review Poster Presentation Instructions – Review the poster presentation instructions below and prepare for your in person presentation.
  6. Poster Printing – Have your poster printed and waiting for you at the meeting! Visit genigraphics.com/ATA for more information.
  7. Presentation Promotion – Visit our social media toolkit page 

Presentation Date & Time

All presenters have been emailed their presentation session and time.  The Exhibit Hall will be open:

  • September 11–12: 10:15 AM – 4:00 PM

  • September 13: 10:15 AM – 2:30 PM

We will encourage meeting attendees to stop by your poster during the designated Poster Review Times . We ask that you note your assigned day and time (sent via email).  Your poster should be taken down at the end of your poster session time slot. Continued this year – we will have two poster sessions per day.

Electronic Poster for Annual Meeting App by August 15

In addition to the physical printed poster, poster presenters are asked to upload an electronic poster to the abstract submission site by August 15. You’ll be able to make edits to this from August 16- September 10.To create an electronic poster, please follow these steps:

  1. Save your poster as a PDF file.
  2. The PDF file should have a 16:9 aspect ratio (e.g. 2560 x 1440).
  3. Upload the PDF file to:
    1. The Regular Call abstract submission site
    2. The Late Breaking abstract submission site

 

 Abstract Presentation Video for Meeting App by August 15

Poster presenters are encouraged to pre-record a short 2-3 minute video presenting their abstracts to supplement their in person presentation and published abstract. Presenters are still required to attend and present in-person. The ATA uses Zoom for recording presentations however you are welcome to use your preferred video recording software or platform. The video recording may be either in Picture-in-Picture format or Voice Over format (which only shows your slides/visual poster). Once you have completed your recording please upload it to your preferred public file share site (such as Vimeo, YouTube, or Dropbox) and provide us with an external-public link. The ATA uses Vimeo/YouTube for video uploads however you are welcome to use your preferred video/file share platform. Submit the external-public link of the pre-recorded video to the ATA abstract submission page by August 15. You’ll be able to make edits to this from August 16 – September 10.

  1. Add an external public link for the pre-recorded video to:
    1. The Regular Call abstract submission site
    2. The Late Breaking abstract submission site

Frequently Asked Questions 

What is my poster number/id? 

Your poster number is the final identifier for your abstract and poster. This number will be used when publishing your abstract as well as in the exhibit hall to identify your poster. This number will be sent you by early August.

What are the poster board size & measurements?

The poster board itself is a 4 feet x 8 feet (121.92 cm x 243.84 cm) horizontal format (approximately 3’6”-3’9” high x 7’5”-7’9” wide, not counting the frame). At minimum, we recommend that your poster is at least 3 feet in length x 4 feet in width.

Does the ATA have a poster printing service? 

Yes, you can work with our to print your poster and have it delivered to you onsite so you do not have to travel with it to Scottsdale.  A link and more information will be sent to you by July 3.

When do I have to be at my poster?

All presenters have been emailed their presentation session and time in their acceptance email. Please refer to this email for your session details.

When can I put my poster up? 

An hour before the beginning of your poster review session.

When should I take my poster down? 

Please take down your poster at the end of your poster review session in preparation for the next presentation session, presenter, and poster. Posters not removed by the end of their presentation session will be discarded.

How long do I have to be at my poster? 

You are required to stand by your poster for the duration of your assigned poster review session which is one hour. Afterwards we ask that you please remove your poster in preparation for the next poster session.

Can I present my poster electronically/virtually? 

No. In person participation and registration is required for the ATA Annual Meeting. If the abstract presenter is not able to attend and a co-author will be presenting in their absence please email abstracts@thyroid.org. If the presenter or co-author is not registered by July 15 the abstract will be withdrawn from presentation and publication.

I need a Letter of Invitation for my Visa? 

Letters of invitation to assist with visa applications will be provided to registered attendees only.  Please register for the Annual Meeting as soon as possible and indicate that you will need a letter of invitation in the registration form. Registration and LOI questions should go to thyroid@thyroid.org 

Other questions? 

Email abstracts@thyroid.org